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Executive Administrative Assistant

Brand:  Matthews Environmental Solutions
Company:  Matthews International Corporation
Line of Business:  Environmental

Apopka, FL, US, 32703


The Executive Administrative Assistant is responsible for providing high-level administrative support for the Matthews Environmental Solutions executive leadership team while managing a variety of general office activities.  You are a spreadsheet wizard but love the excitement of new projects and challenges. You are highly organized but can juggle everything that comes your way. You have a passion for helping others and understand that your role is vital to the company’s operation and success. You’re ready to take charge in developing systems and processes that work for the greater good.


  • Directly assists the executive leadership team in various duties including reporting, administrative support, scheduling travel arrangements as needed, meeting planning, and maintaining leadership team calendar
  • Creates and maintains complex and confidential spreadsheets, contracts and agreements; generates PowerPoint presentations as needed; tracks monthly invoices
  • Assists in creation of materials and planning for monthly management meetings; maintains calendars and schedules meetings/appointments on behalf of executive team
  • Completes special project assignments for leadership team and division as assigned
  • Coordinate client workshops, quarterly lunches, and other special events throughout the year to given budget
  • Assist managers with new hire onboarding and complete E-verify process with new hire
  • Review accounting provided SAP print-outs of commissionable sales each month to verify accuracy and create commission report for each sales rep
  • Complete detailed monthly budget report by staff and product
  • Maintains appropriate inventory levels of office supplies and coordinates maintenance of office equipment
  • Maintains customer files and contract information including M-Pyre subscriptions
  • Partners with company human resources in providing support to employees
  • Kronos timekeeper for Sales department
  • Provides marketing and sales support as needed
  • Additional duties as assigned


  • At Matthews, we have a special combination of small-company energy with big-company resources.  As the Executive Assistant, you will lead the charge for organization and efficiency.  You will help everyone in the organization experience the unique synergy that drives our innovation and creativity.  We offer truly competitive pay and benefits, along with generous incentives to help you share in our success.


You'll enjoy:

  • Full Benefits (medical, dental, vision, 401K)
  • Competitive Pay
  • Tuition Reimbursement 
  • Paid Time Off
  • Referral Bonus


  • An Associates Degree in Business, Administration or related field
  • 6+ years progressive office / administrative experience; or equivalent combination of education and experience
  • High degree of proficiency MS Office Suite, Outlook & Internet applications especially Microsoft PowerPoint, Excel, and Outlook 
  • Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills 
  • Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
  • Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
  • Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
  • Ability to work with and influence peers and senior management
  • Self-motivated with critical attention to detail, deadlines and reporting



•    Regularly required to stand; walk; sit; and talk, hear and see.  
•    Occasionally lift and/or move up to 10 pounds. 
* Reasonable accommodations may be made to enable individuals to perform the essential functions.

The Matthews Environmental Solutions division of Matthews Memorialization is a worldwide leader in the design and manufacture of technologically advanced crematoria equipment, as well as cremation-related products and services. It is a total solutions provider for combustion products and services with a passion for the environment and success for our clients. We are a global leader in cremation equipment, waste incinerator systems, environmental solutions, service, parts, supplies, crematory management and memorial products. We have a passion for innovation and are committed to continually finding new solutions for a varied customer base. 

Matthews Environmental Solutions and Matthews Memorialization are (MATW) Matthews International companies.  

At Matthews International, what makes us different is what makes us great.  We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.  Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants. In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.


Nearest Major Market: Orlando