Payroll Administrator

POSITION SUMMARY

The Payroll Administrator is responsible for processing the organization's payroll while maintaining accurate records to ensure correct and timely payment of employee wages. This critical role requires attention to detail, strong analytical skills, and the ability to work collaboratively with employees, managers, and internal stakeholders. The Payroll Administrator must demonstrate excellent time management, accuracy, and professionalism to ensure a smooth payroll operation and positive experience for all employees and stakeholders.

In this position, you will acquire valuable knowledge and cultivate essential skills that will benefit you in your career. These include a comprehensive understanding of payroll processes, meticulous attention to detail, adept problem-solving abilities, in-depth compliance knowledge, and effective communication skills. Moreover, this role offers the opportunity to collaborate with and learn from key stakeholders in the human resources and finance departments. Building work experience in payroll can pave the way for career progression within the payroll industry and beyond.

JOB RESPONSIBILITIES

•    Audits payroll information for accuracy.
•    Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
•    Prepares responses to notices from government agencies regarding employee tax filings.
•    Ensures that payroll-related transactions are processed in compliance with external and internal policies.
•    Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing.
•    Screens time-worked inputs for calculating, coding, or other errors.
•    Monitors reports alerting of problems or errors.
•    Reconciles errors and maintains payroll records. 
•    Reviews and processes payroll adjustments, including vacation, sick and other time off.
•    Generates accrual entries, as required.
•    Fields and responds to payroll inquiries and resolves discrepancies as required.
•    Maintains knowledge of rules and laws which govern the payroll administration practices.
•    Additional duties as assigned.
 

QUALIFICATIONS / REQUIREMENTS

•    Bachelor’s Degree in Finance, Accounting or Business Administration or related field. 
•    4+ years of previous payroll experience; or equivalent combination of education and experience
•    Occasional travel either locally, nationally, and/or internationally may be required.
•    High degree of proficiency in MS Office Suite, Outlook & Internet applications.
•    Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
•    Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
•    Solid understanding and application of mathematical concepts.
•    Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
•    Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
•    Ability to work with and influence peers and management.
•    Self-motivated with critical attention to detail, deadlines and reporting.
•    Ability to work overtime as necessary. 

PHYSICAL ASPECTS / WORK ENVIRONMENT

•    Regularly required to stand; walk; sit; and talk, hear and see.  
•    Regularly/Occasionally lift and/or move up to 10 pounds. 
•    The noise level in the work environment may be high

* Reasonable accommodations may be made to enable individuals to perform the essential functions.