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Talent Acquisition Administrator

Brand:  Matthews
Company:  Matthews International Corporation
Line of Business:  Bronze NA

Pittsburgh, PA, US, 15212-5838


At Matthews International, we are currently seeking a talented Talent Acquisition (TA) Administrator to join our team!  In this unique and critical role, the TA Administrator will provide support by executing all administrative functions with a strong attention to detail and excellent customer service to provide a first-class onboarding experience for our newly hired employees.


Working alongside managers and the Talent Acquisition Consultants, the Talent Acquisition Administrator will be engaged in the recruitment process from the identified need to hire throughout the entire onboarding process.  Responsible for managing data integrity and compliance, our TA Administrator will be intentional about ensuring a positive and consistent onboarding experience for the new employees. The TA Administrator is the subject matter expert on position and requisition management and processes and recruiting compliance.


This role will provide the training foundation and experience that will support in building successful relationships across each division of our diverse company. While working cross-collaboratively with multiple teams, hiring managers, HR Business Partners etc., the TA Admin will be able to successfully provide knowledge and insight to the Talent Acquisition team and exceptional service to our new hires throughout the onboarding process. With opportunities for growth, the TA Admin will be able to use skills gained in this role to continue to be successful in their future with Matthews International!



  • Providing efficient customer service
  • Working closely with new hires to ensure a smooth onboarding process from start to finish



  • Potential New Hires
  • The entire HR Team (HR Business partners, Compensation, Talent Acquisition, etc.)
  • Building strong relationships with hiring managers



  • Efficiency in administrative tasks requiring attention to detail
  • Work with Talent Acquisition or Recruiting Teams
  • Customer Service


Please see additional details regarding the position below!


  • Supports hiring managers, HR staff and candidates by answering questions pertaining to the talent acquisition process, system and data requirements, and new hire onboarding status.  
  • Initiates onboarding process, including employment correspondence, and data entry for Form I-9, background/drug screen administration.  Maintains contact with candidate to ensure timely completion of requirements. 
  • Monitors recruiting compliance including, but not limited to the Form I-9, background/drug screenings and required notices. Makes certain that TA Admin processes are in line with internal policies.  
  • Enters new requisitions and ensures data integrity of requisitions entered by managers. 
  • Handles various clerical duties including, but not limited compiling and submitting new hire paperwork to appropriate departments for processing. 
  • Ensures complete and accurate recordkeeping of applicant flow data by promptly resolving applicant data integrity issues that arise through the recruitment process 
  • Assists in coordination of interview scheduling, hiring event logistics, including managing stock of recruitment marketing materials and shipping items to event site. 
  • Additional duties as assigned.  


  • Bachelor’s Degree in Human Resources or related field. 
  • 1 year of previous experience in Human Resources or recruiting administration; or equivalent combination of education and experience. 
  • High degree of proficiency MS Office Suite, Outlook & Internet applications. 
  • Strong prioritizing, interpersonal and planning skills.  
  • Strong verbal and written communication skills. 
  • Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients. 
  • Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment. 
  • Ability to work with and influence peers and senior management. 
  • Self-motivated with critical attention to detail, deadlines and reporting. 
  • Ability to work overtime as necessary.



•    Regularly required to stand; walk; sit; and talk, hear and see.  
•    Occasionally lift and/or move up to 10 pounds. 

* Reasonable accommodations may be made to enable individuals to perform the essential functions.

At Matthews International, we believe in a world of inspired possibilities. We believe that taking pride in our past inspires growth for the future. And that we all have a responsibility to explore new ways of thinking, working and advancing our craft.  

Globally headquartered in Pittsburgh, Pennsylvania, Matthews International is home to a global network of employees operating in three distinct industries—SGK Brand Solutions, Memorialization and Industrial Technologies. We care deeply about what they do each day—because when we’re inspired, we can inspire others. We can make difference that goes beyond expectations—for our clients, our community and our company. 

Our dedication, drive and determination empower creativity and give us strength to transform inspired possibilities into inspiring realities. This is strengthened by our values which are fundamental to our business and guide how we work—to demonstrate integrity, cultivate employees, be our best, innovate and live the Matthews spirit.  

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.  Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

Matthews International endeavors to make our employment website and application process accessible to all users and applicants.  In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

At Matthews International, what makes us different is what makes us great.  We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.