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Accounting Administrative Assistant

Brand:  Industrial Automation
Company:  Matthews International Corporation
Line of Business:  MAS Warehouse Automation

Waukesha, WI, US, 53186


The Administration Coordinator supports the department staff with day-to-day operations and special projects, providing clerical assistance, maintaining records and additional administrative services as needed


•    Assists management with administrative tasks such as tracking and compiling information of interest.
•    Organizes and maintains file system, and appropriately files correspondence and other records.
•    Tracks invoice and accounts payable verification from vendors.
•    Sends invoices to corporate Accounts Payable for processing.
•    Answers vendor inquiries regarding invoices and payment status.
•    Performs data entry with understanding of confidential information.
•    Updates maintenance contract and supporting information monthly.
•    Prepares various reports detailing the administrative information handled by the position.
•    Assists staff with special projects as needed.
•    Reads and answers correspondence.
•    Maintains office environment, including managing inventory of office supplies, and shared telephone responsibilities.
•    Additional duties as assigned.


•    Associate Degree in Business Administration or related field preferred
•    2+ years of previous administrative experience; or equivalent combination of education and experience
•    High degree of proficiency MS Office Suite, Outlook & Internet applications
•    Strong analytical, prioritizing, interpersonal, problem-solving, presentation, project management (from conception to completion), & planning skills 
•    Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
•    Solid understanding and application of mathematical concepts
•    Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
•    Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
•    Ability to work with and influence peers and senior management
•    Self-motivated with critical attention to detail, deadlines and reporting
•    Ability to work overtime as necessary



•    Regularly required to stand; walk; sit; and talk, hear and see.  
•    Regularly lift and/or move up to 10 pounds. 
* Reasonable accommodations may be made to enable individuals to perform the essential functions.

The Matthews Industrial Automation division of Matthews International designs, manufactures and distributes a wide range of technologies and solutions for industrial automation applications including marking and coding, and warehouse automation. Our integrated systems identify, track, control, and pick products at the highest levels of accuracy. 

Our focus on innovation is leading to rapid growth in each of the solution areas we provide: product identification, warehouse automation and applied automation technologies.  

Matthews International affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.  Equal Opportunity Employer Minorities/Women/Veterans/Disabled. 

Matthews International endeavors to make our employment website and application process accessible to all users and applicants.  In doing so, Matthews International provides reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Nearest Major Market: Waukesha
Nearest Secondary Market: Milwaukee