Administrative Support

POSITION SUMMARY

The Administrative Support role performs various clerical tasks related to the daily operation of the business, assigned manager or department. As part of our admin team, you are committed to ensuring that world-class customer service, delivery, and communication is always provided to our guests and employees. This is a part-time position that will work onsite at our B.C. office. 

JOB RESPONSIBILITIES

• Prepare and maintain financial records and reports.
• Perform account reconciliations and assist with preparing invoices.
• Assist with budgeting and forecasting processes.
• Provide financial analysis and recommendations to management.
• Expert with using Quickbooks software to manage financial transactions and generate reports.
• Keep our office running smoothly to create a great experience for our employees and any guests.
• Welcome and assist employees, guests and vendors to the building.
• Answers phones and relays messages to colleagues across the organization, clients, and contractors.
• Manage security access passes for employees, vendors and guests.
• Checks email daily to maintain assigned department items. (ie. calendar and timely customer exemption certificate records.)
• General office administration including but not limited to; invoicing, expensing, mail collection, and vendor management.
• Assists with completion and maintenance of assigned department forms and paperwork.
• Provide admin support across agency: print address labels, organize the purchase and delivery of goods and help coordinate couriers.
• Additional duties as assigned.

QUALIFICATIONS / REQUIREMENTS

• High School Diploma, GED or Associate’s Degree in Business or related field
• 1+ years of previous administrative experience; or equivalent combination of education and experience
• Basic degree of proficiency in MS Office Suite, Outlook & Internet applications.
• Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
• Basic verbal and written communication skills (including analysis, interpretation, & reasoning).
• Basic understanding and application of mathematical concepts.
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
  • Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
  • Ability to work with and influence peers and management.
  • Self-motivated with critical attention to detail, deadlines and reporting.
  • Ability to work overtime as necessary.

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 25 pounds.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.