Billing Administrator

POSITION SUMMARY

The Billing Administrator performs all functions related to a billing admin, including compiling, computing, accounting recording and distribution , support the unique and specific admin billing functions for clients.

JOB RESPONSIBILITIES

• Maintain all digital Files and folders for client Invoices
• Invoice distribution to customers through various electronic means (email, web-based portals, etc.)
• Invoice preparation/creation through ERP system (SAP), coordinate with Operations and Sales personnel
• Collaborate with Operations and Sales team to ensure appropriate and accurate invoicing based on customer price lists/agreements/contracts
• Data entry based on understanding customer operational processes
• Respond to customers regarding billing-related questions
• Respond to internal users regarding billing-related questions
• Responding to Centralized Accounts Receivable regarding invoice/credit-related questions
• Coordinate with other member of invoicing billing team
• Additional duties as assigned

QUALIFICATIONS / REQUIREMENTS

• Associate’s Degree or equivalent from two year college in Accounting or related field preferred
• 1+ years of previous billing experience; or equivalent combination of education and experience
• Occasional travel either locally, nationally, and/or internationally may be required.
• High degree of proficiency MS Office Suite, Outlook & Internet applications
• Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills 
• Strong verbal and written communication skills (including analysis, interpretation, & reasoning)
• Solid understanding and application of mathematical concepts
• Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and senior management
• Self-motivated with critical attention to detail, deadlines and reporting
• Ability to work overtime as necessary

PHYSICAL ASPECTS / WORK ENVIRONMENT

• Sedentary work involves sitting most of the time. Walking and standing are required occasionally. 
• Regularly required to use hands and fingers to operate a computer keyboard, reach with hands and arms; and talk, hear and see.
• Specific vision abilities required by this job include close visual acuity to perform activities such as: analyzing data and figures; transcribing; viewing a computer terminal for up to 8 hours daily.  
• Occasionally lift and/or move up to 10 pounds. 
• The noise level in the work environment is usually low/moderate.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.